1. Call to order 11:18 am
2. Opening Devotion & Remarks:
Meeting began with Angus Sutherland leading us with call to worship and opening prayer
3. Election of Secretary
MOTION: (Lisa Brimblecombe / Bev Wiens) to nominate Brian Banks as secretary.
- Carried
4. Minutes of the Annual Meeting of February 21, 2010.
It was noted that “John” Tiller was better known as Doug Tiller. The name was to be changed in the minutes.
MOTION: (Howie Brodhaecker / Mary Holmes) to adopt the minutes with this change.
- Carried
5. Memorials
It was noted that Anna Hosie was the one member who passed away during 2010.
6. Printed Reports (without financial component)
MOTION: (Cathy MacDonald / Jack Holmes) to adopt the reports, without financials, contained in the Annual Report.
- Carried.
Discussion: None
7. Financial Reports
a. Other Reports (with financial component)
Question from Greg Brimblecombe on the Cemetery Board accumulation of funds in Trust Account:
Brian Banks believes it is required by the government for perpetuity of cemetery, Louise mentioned it makes sense to ensure the fund is healthy and separate from Church accounts for the cemetery.
MOTION: (Barb Brodhaecker / Sandi Galbraith ) to approve the 2010 reports with a financial component contained in the Annual Report.
- Carried.
b. Church Financial Statement for 2010
Bev Wiens mentioned in regards to last years report a big THANKS to all the committees and all members who readjusted, scrimped and saved to make the budget work last year.
MOTION: (John Baxter / Bev Wiens) to approve the Financial Statement for 2010. - Carried.
c. Review Engagement Report
MOTION: (Lisa Brimblecombe / NancyTilt ) to accept the Engagement Report submitted by Caroline Cahoon and Andrew Erhardt.
- Carried.
8. Proposed 2011 Budget
Question: David Imrie: Is there an increase expected by the nation church for missions and outreach.
Answer from Angus Sutherland, the proposal is created by national church and creates an allocation and it was considerably higher than we can offer and have budgeted for 2011. Session recommended that the budgeted amount is appropriate to what we can manage. We have also given what we have promised in 2010.
Question: Sandra Erhardt – Canada Youth Fundraising account has $1,000 paid in 2010 and the event is in 2011.
That amount was payment for bills submitted for expenses in 2010. There is money set aside for Canada Youth in the 2011 Christian Education budget.
Question: Martin Shelley – is plowing still being done by Raymond Bonnell and are we acknowledging him some how.
Answer. We have been acknowledging him with $500 gift annually for all is hard work. Nancy Tilt – Any type of special event including weddings etc. Please consider giving him a gift certificate for cleaning the lot for your event.
Comment: Paul Magee – Is everyone aware the Lori Clausing is the new custodian?
MOTION: (Nancy Tilt / Bob Galbraith) to approve the proposed budget.
- Carried.
Appreciation was expressed for Tom Vanderstelt who has done a stellar job as treasurer. Please note that Linda Thompson will be the new Treasurer in 2011. Tom Vanderstelt is helping Linda during the transition time..
9. Election of the Board of Managers.
MOTION: (Glenn Steinacker / Michael Lawrie ) that the following candidates be elected to the Board for a three year term: Jack Holmes, Bryan Baxter and John Baxter. – Carried.
Introduction of Glenn Steinacker as new Chair of the Board, Paul Magee and Bob Galbraith will be assisting him in his new role.
Comment: Mary Shelley wished to express the thanks of the congregation to Louise Lawrie for her work as chair of the Board Of Managers. Paul Magee and Bob made a presentation of flowers to Louise. Angus also expressed the thanks of the Session for the service and friendship of both Louise and Michael during their time at Doon, and noted with gratefulness that they and the congregation are parting as friends.
10. Election of One Trustee for a Three Year TermMembers are :
- Kathy Kiggins (2012)
- Jack Holmes (2012)
Question: Bev Weins – asking what is the role of a trustee.
Angus explained the role of trustee to those in attendance.
MOTION: (Martin Shelley / John Baxter) to elect Lisa Brimblecombe as Trustee (2013).
- Carried
11. Memorial Committee – Three Year Term
Members are:
- Kathleen Barker (2011)
- Nancy MacLaurin (2011)
- Sheila Bordignon ( 2013)
Presented for information as no changes are needed
12. Cemetery Board – Three year Term
Members are :
- Glen Ueberschlag, chair (2013)
- Paul Magee (2011)
- Gerry Sergeant (2011)
- Charlie Plumtree (Emeritus)
- Shirley Plumtree (Emeritus)
Presented for information as no changes are needed
13. Windows Fund Amendment
MOTION: (Jill Hubick / Rich Hubick) That funds from the Sanctuary Window Account that were allocated to replacement of the front doors be made available for the alternate project of paving the parking lot. Amended – see below.
Question: Rich Hubick – How much is it to be transferred? ($13,800)
Question: Does the Board have to bring decisions to the congregation before implementation? Angus mentioned that in regards to spending of capital amounts that the board of managers only has to bring it to the congregation if the expenditure exceeds the amount of the entire church budget.
AMENDMENT – (Sandra Erhardt / Bev Weins) – To rename the account to a capital project account so the board of managers can use it appropriately for capital building and property improvements.
- Carried.
MOTION AS AMENDED:
- Carried.
14. Other Business
Thanks:
Martin Shelley – suggesting a thank you to many people who give of their time and talent including Louise Lawrie, Brian Banks, Jill Hubick, Bev Wiens, Nancy Tilt , Kathy Grensewich, Paul Magee, Cathy MacDonald, Nancy MacLaurin, Ruth Millard, Lisa Brimblecombe and the youth as well as many others for their time and efforts at Doon. Applause and gratitude was given for all of their hard work and contributions.
15. Adjournment
Motion – Glenn Steinacker / John Baxter
16. Closing Prayer and Blessing
Angus Sutherland led us in prayer to end the meeting.
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